AGENCY: Department of Commerce. Division of Professional Licensing
SERIES: 30001
TITLE: Criminal history determination records
DATES: 2019-
ARRANGEMENT: Alphabetical by surname
DESCRIPTION: These records consist of applications, their supporting documents, and resulting determinations from the Division. Individuals with a criminal history may apply to the Division for a determination regarding their eligibility for licensure (Utah Code 58-1-310 (2019)). The applications include personal and criminal history information, descriptions of licensing requirements met and not met, and supporting documents. The determinations are issued 30 days after submission of the application and include a written response indicating whether the applicant would be disqualified from obtaining a license. They may also include steps the applicant could take in order to qualify for a license. -Personal Identifying Information (PII) that may be contained within this records series consists of: name, username, email address, social security number, date of birth, drivers license number, home/mailing address, school transcripts, criminal records, passport number, financial account information, medical records, IP address, and biometric data
-Purpose Information is Collected: The Division collects criminal history determination application information to determine if an applicant meets statutory/rule requirements relating to an applicant's criminal history
-Statute citation reference to collect PII information: Section 58-1-301, Section 58-1-310
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the Records Management Committee.
APPROVED: 08/2020
FORMAT MANAGEMENT
Computer data files: Retain in Office for 10 years after determination and then delete.
Paper: Retain in Office for 10 years after determination and then destroy.
APPRAISAL
Administrative
The Division maintains that a retention of 10 years after resolution is important for consistency's sake with its licensing schedules, which also have a retention of 10 years.
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d)
SECONDARY DESIGNATION
Protected