AGENCY: Providence (Utah)

SERIES: 30080
TITLE: Planning Commission meeting materials
DATES: 1995-2008
ARRANGEMENT: Chronological by meeting date.

DESCRIPTION: This series contains agenda packets compiled for planning commission meetings in Providence city. Packets were compiled by planning commission chairmen and secretaries and distributed to commission members prior to meetings, typically held monthly. Each packet generally contains such information as an agenda for the upcoming meeting; correspondence from the chairman and/or secretary regarding upcoming or past business; draft minutes from previous meetings to be read and approved at the upcoming meeting; staff reports from the city's planning staff, which usually includes summaries of key issues on specific business such as plat approvals, changes to plans, code amendments, and more; copies of any codes, ordinances, or resolutions related to upcoming discussions; copies of plat or building plans needed for upcoming discussions; and any other documents needed to facilitate planning commission discussions.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/29/2021

FORMAT MANAGEMENT

Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.

Microfilm master: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Records in this series are of permanent historical value due to the context they provide to planning commission meetings as well as evidence of the function and management of the planning commission.

PRIMARY DESIGNATION

Public

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