AGENCY: Provo (Utah)
SERIES: 30200
TITLE: Election reporting records
DATES: 1945-
ARRANGEMENT: Chronological by election year
DESCRIPTION: This series includes reports compiled by the city during the course of managing elections: financial reports submitted by all candidates running for elected office--these reports include donor contributions and campaign expenditures; the canvass records of the primary, general, or special elections- the canvass includes the date, office, names of candidates, votes tallied by precinct and district, and total votes for the city; the official canvass reports and resolution, signed by Provo City Board of Canvassers; and any documents or publications used during the elections, specific to the elections such as voter information pamphlets.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Election canvasses, GRS-284
AUTHORIZED: 11/04/2021
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after election and then transfer to State Records Center. Retain in State Records Center for 25 years and then transfer to State Archives.
APPRAISAL
Administrative Historical Legal
These records have historical value based on their importance for documenting legal status, rights and obligations of individuals, groups, organizations, and governmental bodies despite the passage of time.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2)(2019).