AGENCY: Department of Agriculture and Food. Conservation Commission

SERIES: 30290
TITLE: Petroleum storage tank fund loan files
DATES: 1994-
ARRANGEMENT: Alphabetical by applicant's surname.

DESCRIPTION: These records contain loan information pertinent to a particular loan applicant. Information includes eligibility application, financial application, and supporting documentation. The supporting documents may include tax returns, financial statements, promissory notes, trust deeds, construction contracts, and correspondence. The loan originates with the Department of Environmental Quality (DEQ) and is then given to the Department of Food and Agriculture to manage (Utah Code 4-18-105(1)(f,g)). DEQ maintains a copy of the loan for reference (SSRS-23250: Petroleum storage tank fund loan files).

RETENTION

Retain for 3 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final action and then destroy.

APPRAISAL

Administrative Fiscal

The retention schedule trigger of "final action" is considered to be final payoff of the loan.

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(b) (2021)

SECONDARY DESIGNATION

Public

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