AGENCY: Utah State University

SERIES: 30366
TITLE: Terminated employee files
DATES: 1957-
ARRANGEMENT: Chronological; thereunder, alphabetical by surname.

DESCRIPTION: These records document the employment history of terminated university employees, including application, hiring, disciplinary actions, performance evaluations, employment status, continuing education, and career development. Records also contain pay and leave history, contracts, and information necessary to calculate benefits.

RETENTION

Retain for 65 year(s) or for 3 year(s) after retirement or death

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965

AUTHORIZED: 06/29/2022

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 60 years and then destroy.

Computer data files: Retain in Office for 65 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(1)(a) and (g) (2022)

SECONDARY DESIGNATION

Public. Utah Code 63G-2-301(2)(b) (2020)

Exempt. HIPAA FERPA

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