AGENCY: Department of Transportation. Engineering & Operations. Operations. Traffic Management

SERIES: 30463
TITLE: Anonymized Express Lanes data
DATES: 2010-
ARRANGEMENT: Database.

DESCRIPTION: This series-specific records retention schedule serves to protect the integrity of any anonymized data associated with UDOT's Express Lanes (tolling system) records by establishing a more flexible disposition date that is specifically associated with anonymized data.

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Limited Use Purpose - These records are strictly compiled to facilitate the core aspects of program operations, which includes deriving aggregated user-related analytics to drive future program optimization activities. Any user data collected in this program will not be shared with third-parties that do not have an essential role in this limited use purpose. User records will not be sold or otherwise made available to third-parties with an interest in monetizing the data. Similarly, any data analytics shared outside of this program area will be anonymized in a manner that ensures individual users are not identifiable.

RETENTION

Retain for 3 year(s) after administrative value has been met

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the Records Management Committee.

APPROVED: 02/2023

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years or until administrative value met, whichever is greater and then delete.

APPRAISAL

Administrative

Administrative need remains as long as: data is being requested by and provided to other government agencies, or data is being used to identify statistical information and trends.

PRIMARY DESIGNATION

Public. Utah Code 63G-2-301(3)(d,e) (2020)

SECONDARY DESIGNATION

Protected

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