AGENCY: Division of Fleet Operations

SERIES: 30510
TITLE: Operator data
DATES: 1998-
ARRANGEMENT: Database.

DESCRIPTION: The Division of Fleet Operations maintains data of each person who drives a state vehicle, consisting of full name, driver's license numbers and employee ID numbers. These numbers are associated with the employee's full name and work contact information. The purpose of collecting driver's license numbers is to ensure drivers of state fleet vehicles maintain valid driver's licenses. Employee ID numbers are used to track fuel purchases. This information is maintained by Fleet but is entered and may be accessed by the agency which employs the driver. The agency is charged with ensuring proper collection of data. This information may be accessed by the Division of Risk Management when that division is investigating a claim.

RETENTION

Retain for 1 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the Records Management Committee.

APPROVED: 04/2023

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year after separation and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(a) (2022)

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