AGENCY: Department of Government Operations. Division of Finance. Financial Reporting Office

SERIES: 30717
TITLE: Federal payments for land use and production
DATES: 2013-
ARRANGEMENT: Chronological by fiscal year.

DESCRIPTION: These records contain the documentation and county elections that are used to calculate and distribute counties' annual Payment In Lieu of Taxes (PILT) payments received from the Federal Government. These records also document the entity's function to communicate with each county about which of two laws they have elected to receive funds under, the Secure Rural Schools Act or the 1908 Act, as well as how each county would like to allocate their funds between Title I, Title II and Title III. The elections are compiled and submitted by the entity to the National Forest Service as requested, and supporting documentation is saved when the payments are distributed annually. These records also contain the documentation to support the receipt and distribution of the monthly mineral lease funds sent to the entity by the Bureau of Land Management. Lastly, the records contain annual reporting to the Federal Government to show how all of these federal funds have been distributed during the prior federal fiscal year.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Financial working records, GRS-16591

AUTHORIZED: 12/05/2023

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) (2023)

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(3) (2023)

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