AGENCY: Department of Government Operations. Division of Finance. Accounting Operations

SERIES: 30777
TITLE: Financial system records and reports
DATES: 2012-
ARRANGEMENT: Chronological by fiscal year.

DESCRIPTION: These are records and reports that are created by the statewide accounting system and the Financial Information Systems (FIS) support staff, and the documentation is used to administer, test and maintain the systems. They include check register reports, nightly cycle reports, monthly cycle reports, agency monthly reports, and reports generated by FINET cycle processes including payment tracking. These records contain information on the budget, grants, payroll, revenue expenses, accounting reports, bank reconciliations, trial balance reports, and the statement of revenues and expenditures by fund. These records also include records necessary for testing the statewide accounting system including change requests, test plans, test files, test result cases, unit testing, and other supporting documentation.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Financial working records, GRS-16591

AUTHORIZED: 02/08/2024

FORMAT MANAGEMENT

Computer data files: Retain in Google Drive in Office for 10 years and then transfer to Google Vault in Office. Retain in Google Vault in Office for 7 days and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-205(12) (2023)

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