AGENCY: Department of Public Safety. Utah Highway Patrol. Section #13

SERIES: 30784
TITLE: Incident case files
DATES: 2000-
ARRANGEMENT: Numerical by incident number

DESCRIPTION: These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident, the identifying information of parties involved, the general scope of actions taken by public safety personnel, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings, copies of citations issued, warrants issued, DUIs issued, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Incident reports, GRS-2588

AUTHORIZED: 02/16/2024

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative needs expressed by the agency. The records are subject to litigation, and the retention reflects their average length of use in court.

PRIMARY DESIGNATION

Public. 63G-2-301(3)(g)(2020)

SECONDARY DESIGNATION

Protected. 63G-2-305(10)(2023)

Private. 63G-2-302(2)(d)(2023)

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