AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Family Health.

SERIES: 30801
TITLE: Ages and Stages Questionnaire (ASQ) records
DATES: 2010-
ARRANGEMENT: Alphabetical by last name.

DESCRIPTION: These records provide information on child developmental milestones to the parents and providers as part of early childhood intervention. They are used by educational and medical providers to recognize developmental delays and provide appropriate support.

Information includes general information (such as the answers to the ASQ screening questions, and results) and personal identifiable information (PII) (such as child name, parents' name, birth date, address, phone number, email, child ID). PII is collected to provide parents with developmental information about their child. PII is used for research, shared with authorized medical and educational providers to provide appropriate services to families, and for program improvement purposes. The legal authority for these purposes may be found in Utah Code 26B-8-402 and 26B-8-406.

RETENTION

Retain for 18 year(s) after date of birth or until expiration of contractual agreement

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office until child is 18 or until consent is revoked, whichever is sooner, and then destroy.

Computer data files: Retain in Office until child is 18 or until consent is revoked, whichever is sooner and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Exempt. Utah Code 26B-8-406 (2023)

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