AGENCY: Department of Health and Human Services. Operations. Division of Data, Systems, and Evaluation. Office of Research and Evaluation. Healthcare Information and Analysis Program.

SERIES: 30892
TITLE: Data - Healthcare Facilities Database - raw data
DATES: 1992-
ARRANGEMENT: Database.

DESCRIPTION: Data suppliers for the Health Care Facilities Database send raw data files to the designated data management vendor on a monthly and quarterly basis as required by administrative rule. Raw/staging and processed data files are processed by a contracted vendor and then loaded into a common database. Program may download the raw/staging or processed data onto DHHS servers depending on business need. See Utah Administrative Rule 428-10.

Legal Authority is R428-10 "Health Data Authority Healthcare Facility Data Reporting Rule" promulgated in accordance with Title 26B, Chapter 8, Part 5, Utah Health Data Authority Act.

Note: In compliance with legislation requiring a Privacy Annotation for all record series (see Utah Code 63A-12-115 (2024)), direct identifiers collected for these records have been included in a Department-approved submittal guide for purposes of maintaining a statewide data reporting system authorized under the Health Data Authority Act, Utah Code 26B, Chapter 8, Part 5.

RETENTION

Retain for 2 year(s) or until administrative need, whichever is less

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the Records Management Committee.

APPROVED: 06/2024

FORMAT MANAGEMENT

Computer data files: Retain in Office for 2 years or until administrative need ends, whichever is less, and then delete.

APPRAISAL

Administrative Legal

Administrative need remains as long as data is being requested by and provided to internal or external researchers or entities, applicable contractual requirements remain in effect, or data is needed for Department use.

PRIMARY DESIGNATION

Exempt. Utah Code 26B-8-5