AGENCY: Department of Government Operations. Division of Finance

SERIES: 30926
TITLE: P-Card administration and expense reporting records
DATES: 2024-
ARRANGEMENT: Database.

DESCRIPTION: This record series contains documentation of administration of the p-card (purchasing card) program and p-card reporting records. Administrative documentation includes applications, monthly statements, monthly invoices, administrative correspondence, and other documentation required for supporting the p-card program. Reporting records include approvals, invoices, receipts, reconciliations, and other supporting documentation required for processing expense reports.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Financial working records, GRS-16591

AUTHORIZED: 07/17/2024

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public. Utah Code 63G-2-201(2) (2023)

---