AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Family Health

SERIES: 30983
TITLE: Care coordinator records
DATES: 2023-
ARRANGEMENT: Database, thereunder alphabetical by child name and numerical by case number.

DESCRIPTION: These records are used to assist care coordinators in determining community resources available to a child or family and in making referrals to those services. Contact information will be used to contact families to offer referrals and information about state programs for early childhood. See Utah Code 26B-1-201(2) for authorizing statute.

These records contain personally identifiable information such as as name, birthdate, phone number and address. If further referrals for client require medical records, those are collected. Records containing medical records are clearly distinguished in the database.

RETENTION

Retain for 10 year(s) after date of birth

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the Records Management Committee.

APPROVED: 10/2024

FORMAT MANAGEMENT

Computer data files: Retain in Office until end of calendar year of child's tenth birthday and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Exempt. Utah Code 26B-8-406 through 26B-8-408

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