AGENCY: Department of Government Operations. Division of Technology Services
SERIES: 31025
TITLE: Enterprise Master Person Index (EMPI)
DATES: 2024-
ARRANGEMENT: Database.
DESCRIPTION: The records in this series are collected, maintained, and processed by the Department of Government Operations, Division of Technology Services (DTS) under the authority of Utah Code 63A-16-803, which requires DTS to create a secure, centralized, and interconnected service to support a web-based, single sign-on portal.
EMPI creates links between the connected systems by matching, resolving identities, deduplicating records, and enforcing and auditing data sharing rules.
The records include personally identifying information and demographic information about customers of multiple state agencies that includes, when available, their name, date of birth, address, phone number, email address, gender, and driver license number/state id number. These are necessary for the purposes of accurately and reliably identifying and matching users signing in to the citizen portal to their records throughout state information systems. The records will also contain a link to more comprehensive data and records that reside in connected systems.
Purpose and Use: The information in this records series will only be used for the purposes and uses specified in Utah Code 63A-16-803. Specific processing activities include: backups, IT system auditing and logging, managing user accounts, improving business operations, managing and processing data, security and compliance, authentication, and online services fulfillment.
The data in this record series is not used for ads or marketing, sold to third parties, or authorized for use by third parties for any other purpose or use except for those identified in this record series or for security purposes.
Information in this record series may be shared with third parties in accordance with Utah Code 63G-2-206, including other governmental entities, contractors and/or private providers whose IT systems are authorized by DTS to utilize the EMPI.
RETENTION
Retain until superseded or until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 11/26/2024
FORMAT MANAGEMENT
Computer data files: Retain in Office until superseded or until final action and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. Utah Code 63G-2-106 (2022)
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302 (2024)