AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health
SERIES: 31186
TITLE: Contact information
DATES: 2025-
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These records are collections of contact information such as mailing lists or address books. They include digital and physical record formats and are used by a variety of software resources, such as newsletter services or digital business card platforms. The information contained in these records is not linked to private health information or other sensitive data. Contact information associated with case files or specific types of correspondence is under those series. It is typically obtained directly from the person to be contacted, with consent, for incidental correspondence. It may be kept for future use and not yet linked with specific correspondence.
These records are used for collaborating with internal and external partners, disseminating information via mass communications such as email newsletters, and other matters to accomplish the business of the Division of Population Health. See Utah Code 26B-7-113, -202, and -227. Information includes name, phone number, email address, mailing address, job title, preferred language, professional association(s) such as employer, etc.
Privacy annotation:
Purpose personal identifying information (PII) is collected, maintained, or used:
Personal identifiers are collected to facilitate communication between the Division of Population Health and individuals regarding the issues pertinent to each individual.
List of PII:
Name, phone number, email address, mailing address, job title, preferred language, professional association(s) such as employer, etc.
Legal authority for collecting, keeping, or using personal data:
See Utah Code 26B-7-2.
RETENTION
Retain until superseded or until end of the calendar year that the records cover
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the Records Management Committee.
APPROVED: 05/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office until superseded or until end of calendar year after unsubscribed and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(1)(o) (2025)