AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health
SERIES: 31188
TITLE: Refugee Health case files
DATES: 1996-
ARRANGEMENT: Database.
DESCRIPTION: The Refugee Health Program is required to provide a health screening to all recently arrived refugees, to connect them with follow-up care, and to report on the common health conditions. These records are case files for clients of the Refugee Health Program. They include physical exams, medical history, mental health assessments, disease screenings, immunizations, investigation/case notes, and referrals as applicable. They are used to satisfy federal reporting requirements and for real time reporting and collaboration across state agencies, healthcare and mental health providers, refugee resettlement staff, local public health authorities, and others as authorized by statute. See Utah Code 26B-7-2, 26B-1-202, Federal Refugee Act of 1980, and Utah Administrative Code R388-804 "Special Measures for the Control of Tuberculosis".
Information includes physical exam/medical history, mental health assessment, tuberculosis screening, parasite screening, lab panels, immunizations, follow-up of overseas findings, if applicable, referral to follow-up care and additional screenings.
Privacy annotation:
Purpose personal identifying information (PII) is collected, maintained, or used:
To provide interventions and services to individuals, keep records for each individual's health history, general trend analysis, and other public health activities as allowed.
List of PII:
Name, date of birth, country of birth, address, phone number, email address, medical records, laboratory results, vaccine history, race, ethnicity, insurance ID numbers, gender identity, country of origin, geographic region, visa type, language, asylum documents (if applicable), foster care records (if applicable)
See Utah Code 26B-7 and 26B-8
RETENTION
Retain for 22 year(s) after date of birth or for 7 year(s) after case is closed, whichever is greater
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Patient and client case files, GRS-1706
AUTHORIZED: 04/23/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office for 22 years after date of birth or until 7 years after case is closed, whichever is greater and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. Utah Code 26B-7-217 through 220, and 26B-8-406 through 408.