AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health

SERIES: 31259
TITLE: Identifiable public health studies
DATES: 2024-
ARRANGEMENT: Alphanumerical by name and ID number.

DESCRIPTION: These records enable the evaluation of public health threats and their impacts on healthcare utilization and patient outcomes. These studies focus on communicable diseases, chronic conditions, environmental hazards, injuries, or any combination of these epidemiological interests.

See Utah Code 26B-1-202 and 26B-7-2. See also Utah Administrative Code R386-702 and 703.

Records include medical records, healthcare utilization statistics, housing records, demographics, and consent forms. To protect the data's privacy and security, personal data may be removed from records before final disposition.

Privacy annotation:

Purpose personal identifying information (PII) is collected, maintained, or used:

PII is collected to allow linkage between data sets.

List of PII:

Name, date of birth, social security number, address, phone number, email address, housing records, medical records (including but not limited to vaccine data, weight, blood pressure, diabetes, discharge diagnosis from hospitals/ER, ambulance visits, substance use history).

See Utah Code 26B-8-402 and 409.

RETENTION

Retain for 1 year(s) after end of project or program

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684

AUTHORIZED: 07/03/2025

FORMAT MANAGEMENT

Computer data files: Retain in Office for 1 year after end of project or program and then delete.

Paper: Retain in Office until scanned and then destroy.

APPRAISAL

Administrative

Projects commonly generate publications (series #23805), and include a post-publication review period of approximately 12-18 months. The end of the project or program occurs after the post-publication review period has concluded.

PRIMARY DESIGNATION

Exempt. Utah Code 26B-8-406 through 408

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