AGENCY: Department of Commerce. Office of the Homeowners' Association Ombudsman

SERIES: 31292
TITLE: HOA Registrations
DATES: 2025-
ARRANGEMENT: Chronological

DESCRIPTION: The association shall file a registration application with the office and file a renewal application annually. Under Utah Code 63A-19-401.1 (2025), the Utah Department of Commerce hereby discloses this record series includes personal data.

Personal data that may be contained within a Division application: The Office collects name, address, telephone number, and email address of the chair of the association board and also collects name, address, telephone number, and email address of the manager, management committee members, Board of Directors, or trustees of the association.

Purpose Information is Collected: to promote transparency for homeowners and others seeking information regarding Homeowner Association management and governance through the Utah HOA Registry.

Statute citation reference to collect personal data: Utah Code 57-8a-105 (2025) and Utah Code 57-8-13.1 (2025)

RETENTION

Retain permanently

DISPOSITION

May Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Business license registers and indexes, GRS-289

AUTHORIZED: 08/13/2025

FORMAT MANAGEMENT

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

These records have historical value based on their contribution to knowledge and understanding of the people and communities of our state.

PRIMARY DESIGNATION

Public

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