AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health

SERIES: 31317
TITLE: Cooperative agreement/grant applications and reports
DATES: 1994-
ARRANGEMENT: Alphabetical by name, thereunder chronological by date.

DESCRIPTION: These records document grants received or awarded by governmental entities. These files are used to qualify for funds, report on grant objectives, and compare current data with accomplishments that were made in previous budget/grant years. Information includes proposed and achieved grant activities to achieve requirements outlined in the federal notice of funding opportunity. Records also describe proposed and actual use of grant funds such as services and products purchased; employees hired, including employment records; and services rendered, including to individuals when required. See Utah Code 26B-1-301.

Privacy annotation:

List of personal data included: demographic information, health screening results (when screening was provided using grant funds), employment records.

Purpose personal data is collected, maintained, or used: to fulfill grant reporting and evaluation requirements

Legal authority for collecting, keeping, or using personal data: Utah Code 26B-1-202 and 26B-8-402.

RETENTION

Retain for 7 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Grant records, GRS-1859

AUTHORIZED: 03/30/2026

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years after final action and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public. Utah Code 63G-2-301(2)(b,j) and (3)(d,q) (2025)

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(1)(a,b,o) (2025)

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