AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Health Promotion and Prevention
SERIES: 31318
TITLE: Chronic disease case files
DATES: 1994-
ARRANGEMENT: Database.
DESCRIPTION: These are the records related to the Office of Health Promotion's work to detect, prevent and control chronic diseases such as asthma, cancer, diabetes, and cardiovascular or pulmonary diseases. They are used to provide various services to individuals such as health screenings, health education, health coaching, or healthcare access assistance.
To protect the data's privacy and security, personal data such as contact and demographic information may be removed from records before final disposition. This is typically done when the individual case file does not require additional follow up in the future.
See Utah Code 26B-7-227.
Privacy annotation:
List of personal data included: Name, date of birth, address, phone number, email address, medical records, race, ethnicity, insurance ID numbers, gender.
Purpose personal data is collected, maintained, or used: To provide interventions and services to individuals, and keep records for each individual's health history.
Legal authority for collecting, keeping, or using personal data: Utah Code 26B-1-202 and 26B-8-402.
RETENTION
Retain for 7 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Patient and client case files, GRS-1706
AUTHORIZED: 10/14/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office for 7 years after expiration of program eligibility and then delete.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Exempt. Utah Code 26B-8-406 through 408