AGENCY: Department of Workforce Services. Office of Child Care
SERIES: 31362
TITLE: Care About Childcare - Child Care Program information
DATES: 2020-
ARRANGEMENT: Alphanumerical.
DESCRIPTION: Information is collected about the program to communicate to programs, inform our public search for child care, establish ratings in the Child Care Quality System and report program rates for child care subsidy. See Utah Code 35A-3-203 - Office of Child Care, and CCDF Federal Regulations: 45 CFR 98.90. Records contain business contact information; staff information; capacity, enrollment, and vacancies; number of subsidy children served; care schedule; attributes of the program; rates; certifications; Child Care Quality System application, scores and ratings; grants; ratios and group size verifications; and family engagement documentation.
Business need remains as long as data is being requested by and provided to other government agencies; data is being used for the purposes of an ongoing investigation or legal matter; overpayments remain unpaid; or data is being used to identify statistical information and trends.
Privacy annotation:
List of personal data included: first name, last name, middle name, languages spoken, job title, certifications, business phone number, business email address, business work address.
Purpose personal data is collected, maintained, or used: Business phone number, email address, work address and languages spoken at the program is collected so that information can be shared about the program on our public search for care and the Office of Child Care and its partners can reach out to the program. Staff names, job titles and business certifications are utilized when scoring the program in the Child Care Quality System and awarding the program a rating.
Legal authority for collecting, keeping, or using personal data: Utah Code 35A-3-203 - Office of Child Care, and CCDF Regulations: 45 CFR 98.33 and 98.53.
RETENTION
Retain for 3 year(s) or until administrative value met, whichever is greater
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the Records Management Committee.
APPROVED: 12/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office for 3 years or until business need ends, whichever is greater, and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-309(2) (2025)