AGENCY: Department of Workforce Services. Office of Child Care
SERIES: 31363
TITLE: Early EdU applications
DATES: 2017-
ARRANGEMENT: Chronological by date.
DESCRIPTION: Information is collected on early childhood educator applicants interested in participating in these online, affordable college courses around early care and education offered in conjunction with the Utah Education Network and Southern Utah University. This information helps our office determine priority for seats in the courses offered, better understand who is being served and register students in the courses. See Utah Code 35A-3-203 - Office of Child Care, and CCDF Federal Regulations: 45 CFR 98.90. The application includes name, contact information, address, the course(s) they are interested in taking, education history and goals, current employer, job title, hours worked, wage information, how courses will assist them in their career and information on how they heard about the program.
Business need remains as long as data is being requested by and provided to other government agencies or data is being used to identify statistical information and trends.
Privacy annotation:
List of personal data included: first name, last name, middle name, home address, personal email address, mobile phone number, education history, employment status, job title, wage/salary.
Purpose personal data is collected, maintained, or used: PII is collected to contact the individual and register them in the course, collect demographics on those interested in the courses to report who is being served and to prioritize applicants, if a waitlist is needed.
Legal authority for collecting, keeping, or using personal data: Utah Code 35A-3-203 - Office of Child Care, and CCDF Federal Regulations: 45 CFR 98.44.
RETENTION
Retain for 3 year(s) or until administrative value met, whichever is greater
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the Records Management Committee.
APPROVED: 12/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office for 3 years or until business need ends, whichever is greater, and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(85) (2025)