AGENCY: Department of Corrections
SERIES: 31410
TITLE: Internal audit reports
DATES: 1948-
ARRANGEMENT: Chronological by year, thereunder numerical by project number
DESCRIPTION: These records are the final internal audit reports created in accordance with Utah Code 63I-5, Utah Internal Audit Act. All division, bureau, operations, and operational information that is managed by the Utah Department of Corrections (UDC) Executive Director are subject to internal audit. Generally the audit reports may include criteria, condition, cause, and effect of risk areas identified in the operations under review. The final reports may include findings to identified risk areas and recommendations for corrective action or process improvement. Reports may contain sensitive safety and security information about operations, physical plants, and the inside of prisons, Community Correctional Centers, Adult Probation & Parole (AP&P) field offices, and contracted jails. Reports may also include offender information, and data analysis and financial records for UDC and supervised offenders.
Privacy annotation:
List of personal data included: offender information, financial information, and personal health information.
Purpose personal data is collected, maintained, or used: in support of the internal auditing process and final reporting.
Legal authority for collecting, keeping, or using personal data: Utah Code 63I-5-401 (2014).
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 02/25/2026
FORMAT MANAGEMENT
Computer data files: Retain in Office permanently.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 9 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
These records provide evidence of the significant effects of government programs and actions on individuals, communities, and the natural and man-made environment. These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code Title 64, State Institutions, and Utah Code 63I-5, Utah Internal Audit Act.
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(1)(b) and (2)(d) (2026)
SECONDARY DESIGNATION
Controlled. Utah Code 63G-2-304 (2008)
Exempt. Utah Code 63G-2-106 (2022)