AGENCY: Department of Workforce Services. Adjudication Division

SERIES: 31456
TITLE: Privacy Office records
DATES: 2025-
ARRANGEMENT: Chronological by date, thereunder alphabetical by name.

DESCRIPTION: This record documents requests to the Privacy Office for access to personal data retained by the Department and any requests to amend or correct personal data received by the Department. It contains all correspondence, forms, or any other paperwork pertaining to the case. This also contains At-Risk Government Employee Forms. This record may contain future Qualtrics form information.

This record may contain email or form requests to access information and to amend/correct personal data maintained by the Department; At-Risk Government Employee forms; and any Qualtrics data in the future request system.

See Utah Code 63A-19-403 (2024); 63G-2-303 (2025).

Privacy annotation:

This record may contain the following personally identifiable information: requester's first and last name, address, email, date of birth, case number, or phone number. It may also contain specific facts about the request or amendment/correction.

Purpose personal data is collected, maintained, or used: In order to determine the personal data the Department retains, the Department may need personal data to verify their identity prior to being able to retrieve the personal data.

Legal authority for collecting, keeping, or using personal data: 63A-19-403 (2024), 35A-1-104 (2020).

RETENTION

Retain for 2 year(s) after final action

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 2 years after final action and then delete.

APPRAISAL

Legal

Utah Code 63A-19-403 (2024)

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) and (1)(a,b) (2025)

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