AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health

SERIES: 31484
TITLE: Disease surveillance system documentation
DATES: 2009-
ARRANGEMENT: Database.

DESCRIPTION: The Division of Population Health develops and uses various software resources to accomplish its mission of assessing and mitigating public health threats. The records in this series are used to facilitate operations and quality assurance of these systems. Some records include personal data such as user credentials and access logs. These records are essential to providing shared applications that facilitate rapid and effective responses by public health authorities at all levels to emerging threats to individuals and communities.

Information includes metadata including data quality reports and user logs.

See Utah Code 26B-1-202(2)(y,aa-dd) (2025), 26B-8-402 (2023), and Utah Administrative Code R386-702 (2024).

Privacy annotation:

List of personal data included: Demographic information, contact information, usage logs, user and case ID numbers.

Purpose personal data is collected, maintained, or used: To collaborate with public health partners, ensure data privacy and security, and facilitate effective functioning of data systems.

Legal authority for collecting, keeping, or using personal data: see above.

RETENTION

Retain until superseded or obsolete

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule System documentation, GRS-16598

AUTHORIZED: 04/22/2026

FORMAT MANAGEMENT

Computer data files: Retain in Office until superseded or obsolete and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Exempt. Utah Code 26B-7-217 through 220

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