AGENCY: Public Service Commission
SERIES: 31495
TITLE: Relay Utah application forms
DATES: 1988-
ARRANGEMENT: Chronological
DESCRIPTION: This series documents the forms for Utah residents with hearing or speech challenges to apply for the Relay Utah program. Eligible applicants who receive public assistance or have a qualifying income may receive assistive technology communication devices and equipment. The administrative need for retaining the forms is fulfilled once the information is entered into the Relay Utah program's data management system.
Privacy annotation:
List of personal data may include: name; address; phone number; email address; medical data, diagnoses, and disability status; personal finance (income, payroll stubs, tax documentation, and so on) and benefits information; and social security number.
Purpose personal data is collected, maintained, or used: for application to the Relay Utah program, to evaluate eligibility for Relay Utah program, to assign assistive technology devices and equipment, and to coordinate contact with the applicant.
Legal authority for collecting, keeping, or using personal data: Utah Code 54-8b-10 (2025).
RETENTION
Retain for 1 year(s) or until administrative need, whichever is less
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory tracking records, GRS-1720
AUTHORIZED: 05/01/2026
FORMAT MANAGEMENT
Computer data files: Retain in Office for 1 year or until administrative need, whichever is less and then delete.
Paper: Retain in Office for 1 year or until administrative need, whichever is less and then destroy.
APPRAISAL
Administrative Fiscal Legal
These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 54-8b-10(2) (2025).
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) (2026)
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(1)(b) and (2)(d) (2026)