AGENCY: Department of Natural Resources. Division of Outdoor Recreation
SERIES: 31511
TITLE: Waivers
DATES: 2026-
ARRANGEMENT: Chronological
DESCRIPTION: This record series consists of signed agreements and authorization forms from individuals granting the Division specific permissions and releases. These records include:
Liability Waivers: Acknowledgment of risk and release of claims related to physical activities, property access, or event participation.
Media Releases: Consent to record, photograph, and use an individual's likeness, voice, or image for promotional, educational, or public relations purposes.
The records typically contain the participant's name, contact information, signature (parent/guardian signature for minors), date, and the specific scope of the waiver or release. These forms serve as legal evidence of informed consent and protect the State and Division against future claims or unauthorized use of personal likeness.
Privacy annotation:
List of personal data included: name, date, and signature.
Purpose personal data is collected, maintained, or used: to ensure a waiver is legally sound, the Division must be able to positively identify the individual (or parent/guardian). Personal data is required to verify that the person signing the document is the same person participating in the activity or granting media consent.
Legal authority for collecting, keeping, or using personal data: Utah Code 79-7-201 (2022) and 79-7-203 (2026).
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Recreation registration records, GRS-649
AUTHORIZED: 06/01/2026
FORMAT MANAGEMENT
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative Legal
These records have legal value based on the usefulness to document and protect the rights and interests of an individual or organization, to demonstrate compliance with laws and regulations, or to meet other legal needs. Specifically, Utah Code 79-7-201 (2022) and 79-7-203 (2026).
PRIMARY DESIGNATION
Private. Utah Code 63G-2-302(2)(d) (2027)