AGENCY: Cache County (Utah). County Clerk
SERIES: 3692
TITLE: Incorporation case files
DATES: 1873-1961.
ARRANGEMENT: Numerical by case number, thereunder by date filed.
DESCRIPTION: Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Cache County and serve as evidence of"due incorporation of the corporation [UCA 16-2]."
Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number of kind of corporate officers, and the number of directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the state government.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1873 through 1896. Retain in State Archives permanently and then microfilm.
Paper: For records beginning in 1897 through 1961. Retain in State Records Center until processed and then microfilm and destroy provided microfilm has passed inspection.
APPRAISAL
Administrative Historical Legal
This disposition is based on the historical value of this series since incorporation records document individuals and topics useful to researchers and historians including: information on the administrative structure of corporations, names of founders, numerous signatures of prominent individuals, and postage or internal revenue stamps. This series also has administrative and legal value by documenting the functions of the Cache County Clerk and continuing to serve current and future administrative needs. Furthermore, the series should be retained as a vital record essential for the operation of the county and their ability to fulfill their obligations to the public.
PRIMARY DESIGNATION
Public