AGENCY: Ogden School District (Utah). Business Office

SERIES: 3807
TITLE: Monthly certified employees payroll report
DATES: 1984-
ARRANGEMENT: Chronological

DESCRIPTION: This is a monthly computer report of all payroll information on certificated employees. It is used to reference payroll information. This report contains the following seven sections: the payroll register, payroll checks report, payroll earning statements, time and attendance listing, payroll register totals summary, and deduction report section. The payroll register section includes the name of the employee, marital status, pay status, phone number, federal, state, FICA, retirement deductions, gross pay, other deductions, regular hours and rate of earnings, other hours and rate, other earnings, and net pay. The payroll check report is arranged by payroll check number and includes the payroll check number, check date, social security number, employee name, net pay, and any necessary notes or explanations. The payroll earnings statement register is arranged by earnings statement number and includes the earnings statement number, location code, bank number, account type and number, earnings statement date, social security number, employee name, and net pay. The time and attendance listing is arranged by employee name and includes employee name and social security number, status; amount earned, used and balance remaining for vacation, sick leave, personal time, emergency leave, other leave (e.g. military, funeral), compensatory time; and leave without pay. The payroll register totals summary is arranged by location code and includes location code, deduction code, amount description, current amount, current month, quarter to date, year to date, fiscal year to date. The deduction report is arranged by deduction code and then alphabetically by employee name and includes location code, employee name, and deduction amount. This monthly report is not accumulative.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Computer output microfiche master: Retain in State Records Center for 3 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the record's primary administrative value. This report is used primarily for reference purposes. The Pay History Report (series 83769) is the most complete payroll record and it is maintained for 50 years.