AGENCY: Salt Lake County (Utah). County Clerk
SERIES: 4019
TITLE: Foreign incorporation case files
DATES: 1880-1961.
ARRANGEMENT: Numerical by case number, thereunder chronological by date filed.
DESCRIPTION: Foreign incorporations include businesses not organized under the current laws of Utah. Before doing any business within this state, corporations must file with the county clerk of the county in which the principal local place of business will be situated. Foreign incorporation case files contain, at a minimum, the original articles of incorporation and any subsequent amendments. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, mergers, and other miscellaneous documents. Case files are created during the length of a corporation's duration. The original case file is generated upon initial incorporation within the state of Utah but governed by laws "...other than the laws of this state" and serve as evidence of "due incorporation of the corporation" [UCA 16-10-2]. The series ended in 1961 when registration of corporations was transferred to state government and the Utah Division of Corporations was cr eated.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Agency Record Center permanently.
APPRAISAL
Historical Legal
This disposition is based on the administrative and legal value of this series since it documents the functions of the Salt Lake County Clerk to regulate corporations in the county and continues to serve current and future administrative needs. The series also has historical value since incorporation records document individuals and topics useful to researchers and historians including: information on the administrative structure of corporations, names of founders, numerous signatures of prominent individuals, and postage or internal revenue stamps. Furthermore, the series should be retained as a vital record essential for the operation of the county and their ability to fulfill their obligations to the public.
PRIMARY DESIGNATION
Public