AGENCY: Department of Corrections
SERIES: 493
TITLE: Offender tracking records
DATES: 1989-
ARRANGEMENT: Database.
DESCRIPTION: These are permanent records kept in the Offender Tracking System maintained by the Utah Department of Corrections. The records may include static identification information, admittance, criminal offenses, assessments, incident/disciplinaries, treatment plans, education and work records, supervision notes, locations, agents, case workers and family/associate information. The Offender Tracking System is designed to provide consolidated offender information collected by the separate divisions within the Department of Corrections and the Board of Pardons and Parole to facilitate offender management. The system also provides a communications network that supports the entry and access of information. In addition to facilitating offender management, the information is used in the publication of research reports, annual reports and other requested reports. The system also provides a history of an offender while under the supervision of the Department.
RETENTION
Permanent. Retain until final action
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Offender tracking records, GRS-16585
AUTHORIZED: 12/17/2025
FORMAT MANAGEMENT
Computer data files: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are historical due to their importance in providing evidence of governmental programs and actions on incarcerated individuals.
PRIMARY DESIGNATION
Public. Utah Code 63G-2-201(2) (2025)
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302(1)(b) and (2)(d) (2026)
Controlled. Utah Code 63G-2-304 (2008)
Protected. Utah Code 63G-2-305(10)