AGENCY: Utah County (Utah). County Clerk

SERIES: 5026
TITLE: Incorporation case files
DATES: 1872-1961.
ARRANGEMENT: Numerical by case number, thereunder by date filed

DESCRIPTION: Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Utah County and serve as evidence of "due incorporation of the corporation"[UCA 16-2]. The series ended in 1961 when registration of corporations was transferred to state government and the Division of Corporations was created.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Paper: For records beginning in 1900 through 1961. Retain in State Records Center until processed and then microfilm and destroy provided microfilm has passed inspection.

Paper: For records beginning in 1872 through 1899. Retain in State Archives permanently after microfilming.

APPRAISAL

Administrative Historical Legal

Disposition based on historical value including: information on the administrative structure of corporations, names of founders, numerous signatures of prominent individuals, and postage or internal revenue stamps. Administrative and legal value documents the Utah County Clerk and serves current and future administrative needs. Also is a vital record essential for the operation of the county and their ability to fulfill their obligations to the public.

PRIMARY DESIGNATION

Public

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