AGENCY: Weber County (Utah). County Clerk
SERIES: 5297
TITLE: Incorporation case files
DATES: 1871-1961.
ARRANGEMENT: Numerical by case number, thereunder by date filed.
DESCRIPTION: Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Weber County and serve as evidence of "due incorporation of the corporation [UCA 16-2]." Articles of incorporation constitute a contract between the state and the corporation, between corporation and stockholders, and between stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business. This series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: For records beginning in 1896 and continuing to the present. Retain in State Archives until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Paper: For records prior to and including 1895. Retain in State Archives permanently after microfilming.
APPRAISAL
Administrative Historical Legal
Disposition based on historical value including: information on the administrative structure of corporations, names of founders, numerous sugnatures of prominent individuals, and postage or internal revenue stamps. Administrative and legal value documents the Weber County Clerk and serves current and future administrative needs. Also is a vital record essential for the operation of the county and their ability to fulfill their obligations to the public.
PRIMARY DESIGNATION
Public