AGENCY: Department of Natural Resources. Division of Wildlife Resources

SERIES: 5531
TITLE: Wildlife duplicate license and permit affidavits
DATES: 1980-2007.
ARRANGEMENT: alphanumerical

DESCRIPTION: These files document the issuance of a duplicate license or permit as required under UCA 23-19-10 (1990). They consist of a form filled out by a hunter or fisher in order to request a new license when his/her copy has been lost, destroyed, or stolen. Information includes type of license; license number; date of former purchase; amount paid for license; disposition of first license; hunter education number; signature/name of state agent; and signature, address, telephone number, driver's license number, date of birth, sex, and physical description of individual purchasing a duplicate license. Through 2007, there were three copies kept of this form. The yellow copy went to the Division Office and serves as the record copy, the white copy went to the Regional Office, and the pink copy went to Fiscal Management. Currently, the files are kept in electronic format that is accessible by all three offices. This form is also used for license transfer for hunters moving to Utah from another state.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 11/2001

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years and then delete.

Paper: For records beginning in 1980 through 2007. Retain in Office for 3 years and then destroy.

Paper copy: For records beginning in 1980 through 2007. Retain in Office until administrative needs end and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private

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