AGENCY: Department of Community and Culture. Division of Expositions

SERIES: 59904
TITLE: Interim lease/rent contracts
DATES: 1949-1995.
ARRANGEMENT: Chronological

DESCRIPTION: These are contracts between the state and private organizations who want to rent a building during the interim between fairs. This also includes the contracts for swap meets at the fairgrounds. Included are the conditions and terms of agreement for use of the fairgrounds and for payment, names of contracting parties, the building being rented, costs, dates and times, and special comments. A worksheet is used to create the contract.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 10/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final payment for use of fairgrounds and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal Legal

General Schedule 3:4 lists a retention of 7 years after payment for contracts involving amounts over $10,000.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(2008)

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