AGENCY: Department of Corrections. Division of Administrative Services

SERIES: 59917
TITLE: Building management case files
DATES: 1974-2022.
ARRANGEMENT: Alphabetical by building name, thereunder chronological

DESCRIPTION: These files document the negotiations and the resulting agreements for leased facilities. They also have all specifications and procurement information for a building owned or leased by the department, modifications made to leased or publicly-owned buildings, and analysis done for space management. Information includes contracts, agreements, or procurements made for each building, correspondence concerning the building, and building modification work orders.

RETENTION

Retain for 27 year(s) after expiration of contractual agreement or until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after contracts expire and then transfer to State Records Center. Retain in State Records Center for 25 years or until 5 years after agency no longer occupies building, and then destroy.

APPRAISAL

Administrative

This disposition is based on the statute of limitations found in UCA 78-12-25.5.

PRIMARY DESIGNATION

Exempt

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