AGENCY: Department of Health. Special Care Administration

SERIES: 5995
TITLE: Personnel files
DATES: 1984-1986.
ARRANGEMENT: alphabetical

DESCRIPTION: This is the complete work history of an individual while employed by the state. The information contained in these files includes age, alcohol or drug addiction, current and past addresses, date of birth, educational level, employer, employment history, ethnic group, income, home ownership, job position information (grade/step, etc.), military service, name, name of kin, national origin, number of children, occupation, occupational licenses, physical disabilities, race, references, salary, salary withholdings, sex, signature, social security number, telephone number, letters of commendation, letters of recommendation, training completion certificates, application for employment, and performance appraisals. Actions may include new hire information, rehire information, cost of living adjustment, promotion, reinstatement, transfers from division, performance increases, reassignments, leave without pay status, productivity increases, special adjustments, demotions, reclassifications, longevity, and other specified actions.

RETENTION

Retain until separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 10/1986

FORMAT MANAGEMENT

Paper: Retain in Office until employee terminates employment and then transfer to Terminated Employee File.

Paper: Retain in Office until employee transfers and then forward the file to that agency.

APPRAISAL

Administrative

As a complete employment history, this record must be kept in the office for reference and for additions as long as the employee remains in the bureau. Once employment ends, the file can be transferred to the department's personnel bureau. See also General Schedule 1 Item 1.

PRIMARY DESIGNATION

Private

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