AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums
SERIES: 60002
TITLE: Visual arts fellowship case files
DATES: 1986-
ARRANGEMENT: Alphabetical by type of media, thereunder by artist
DESCRIPTION: These are case files for artists applying for fellowships and document the artistic merit of the applicant and the purpose in applying for the grant funds. Includes name of applicant, address, home telephone number, social security number, letters of reference, resume, ten slides of art work, publications regarding the work of the artist, agreement to execute terms of the grant, and a description of how the grant will be used.
RETENTION
Retain for 5 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 08/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final payment is made to successful grantees and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Fiscal
Code of Federal Regulations Title 45, Section 1180.56 refers to Office of Management and Budget (OMB) circular A-102 which states that grant files have a retention of three years after final payment of grantee and file is closed. The Visual Art Program uses the information for program planning and tracking in conjunction with a five year perspective.
PRIMARY DESIGNATION
Private. UCA 63G-2-302(2)(d)(2008)