AGENCY: West Valley City (Utah). City Attorney
SERIES: 60005
TITLE: Closed civil files
DATES: 1980-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These files contain claims and lawsuits filed against the City or its employees. These files contain a Notice of Claim (a form sent to the City by an individual requesting monetary relief from alleged negligence on the part of the City or its employees); any correspondence; police reports; witness statements; other evidence on claim; legal documents filed with the court (complaint, summons, notice of deposition, etc); copies of deposition testimony; notes by attorneys; copies of legal documents filed on the City's behalf by city attorney; and copies of insurance claim forms. These are closed case files.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then microfilm and destroy provided microfilm has passed inspection.
Microfilm master: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative
This retention is based upon the administrative needs expressed by the city attorney. These files may have some historical value documenting the actions of the city attorney to claims and lawsuits made against West Valley City.