AGENCY: Division of Human Resource Management

SERIES: 6006
TITLE: Salary transaction exception reports
DATES: 1979-1998.
ARRANGEMENT: Chronological

DESCRIPTION: These daily computer reports list all of the personnel actions which are subject to a departmental review due to a Human Resource Management Information System (HRMIS) edit to identify inappropriate data entries. The report data is entered by agency payroll officers to update employee salaries. The report includes agency name, low organization number, employee social security number, effective date, and error messages which record why the transaction must be reviewed. Department personnel use this report as a worksheet and may additionally record the employee's name, title, salary, whether or not evaluations are current, and sometimes the reasons for special adjustments or other information as appropriate. This report was discontinued on 1/12/97 when the HRE (Human Resource Enterprise) system came on-line.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Microfiche master: Retain in State Records Center for 4 years and then destroy.

Microfiche duplicate: Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based upon the administrative need expressed by the department for documentation of salary transaction review practices. Also, the report has been referred to during agency audits.

PRIMARY DESIGNATION

Private

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