AGENCY: Alpine School District (Utah)
SERIES: 6206
TITLE: Payroll check history report
DATES: 1986-
ARRANGEMENT: Chronological, thereunder alphabetical by name
DESCRIPTION: This annual computer report is produced by the payroll department when terminated district employees are purged from the district's computer system. It is used to research payments made to former employees and for verification purposes. The report includes the Social Security number, name of employee, marital status, exemptions, location code, check date, check number, gross pay, deductions (federal and state taxes, FICA, retirement, insurance, other), net amount amount, assignments paid, and regular hourly rate.
RETENTION
Retain for 53 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Computer output microfiche master: Retain in State Records Center for 53 years and then destroy.
Computer output microfiche duplicate: Retain in Office for 53 years and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the administrative need expressed by the district business official. This report is the districts only payroll history and is therefore maintained longer than the traditional 7 years. It is essential for retirement purposes.