AGENCY: School and Institutional Trust Lands Administration

SERIES: 6541
TITLE: Mineral lease and material permit files
DATES: 1919-
ARRANGEMENT: Alphanumerical by lease number

DESCRIPTION: These files contain documents associated with both active and canceled mineral leases, which includes oil & gas, hard minerals, and material permits on lands administered by the Trust Lands Administration in accordance with Utah Code 53C-2-4. The files may contain final and fully executed contracts, assignments, royalty reports, correspondence (including e-mail), application materials, director's minutes, maps and/or drawings, photos, videos, accounting materials (receipts, copies of checks, etc.), bonding and insurance materials, overriding royalty spreadsheets, environmental documentation, certified mail receipts and signature cards, cancellation notices, and other materials associated with mineral leases.

These files may also contain records such as drafts of documents that have been reviewed by representatives of the proposed lessee, communication with attorneys representing the Trust Lands Administration, records revealing the location of mineral resources, commercial and financial information that could cause a competitive disadvantage or commercially injure the potential lessee, archaeological reports, geological information, and environmental documentation.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 08/1996

FORMAT MANAGEMENT

Paper: For records beginning in 1919 and continuing to the present. Retain in Office until administrative value has been met and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.

Microfilm duplicate: For records beginning in 1919 through 1984. Retain in State Archives permanently.

Microfilm master: For records beginning in 1919 through 1984. Retain in State Archives permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based upon the records' documentation of the leasing of state land for mineral purposes. They also document what areas have been mined, explored, drilled, and/or leased and when, which is helpful to future leasing and historical research.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(4),(18),(22),(35)