AGENCY: Department of Transportation. Communications Division

SERIES: 6680
TITLE: Public hearing reports
DATES: 1956-
ARRANGEMENT: Chronological

DESCRIPTION: These records are created and used by Transportation's Community Relations to document public hearings held. They are also used to record the dialogue between the state and citizens during the meeting, and to provide legal evidence of verbal contracts. Included are the notices of the hearings, transcripts, and letters for or against given issues.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1993

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years and then microfilm and transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical Legal

This disposition is based on the historical value of these records. Also, the Department of Transportation is legally required to hold public hearings according to 23 CFR 771. The documents are used often for reference.

PRIMARY DESIGNATION

Public

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