AGENCY: Canyons School District (Utah). Hillcrest High School

SERIES: 6854
TITLE: Official student transcripts
DATES: 1963-
ARRANGEMENT: Chronological, thereunder alphabetical by surname.

DESCRIPTION: These records support the agency's administrative function to verify the classes attended and credits earned by students, and to document graduation. Records may include students' personal information, class lists, test scores, school attendance, and graduation information. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.

RETENTION

Permanent. Retain for 40 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506

AUTHORIZED: 12/15/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after graduation and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.

Microfilm master: For records prior to and including 1989. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: For records prior to and including 1989. Retain in Office permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

These records have long-term historical value documenting student participation in school systems.

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30 and 31(2015); Utah Code 63G-2-201(3)(b)(2014)

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