AGENCY: Department of Health and Human Services. Division of Child and Family Services. Logan Office

SERIES: 6906
TITLE: Client case files
DATES: 1979-1995.
ARRANGEMENT: Alphabetical by client surname

DESCRIPTION: These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS), Services to the Handicapped (DSH), State Office of Social Services (OSS), Aging and Adult Services (DAAS), and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH), and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions), foster care and interstate foster care files, substantiated and unsubstantiated child abuse/neglect files, the central register, ombudsman case files (elderly abuse), adult abuse case files, adult abuse central register, licensing files, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report. Information includes name, birth certificates, social security number, car registrations and and titles, court documents, medical reports, certification of tribal membership, lien aggreements, guardianship orders, activity logs, surveys, progress notes, and permanency and individual service plans.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Client case files, GRS-2459

AUTHORIZED: 03/15/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy provided no litigation is pending.

APPRAISAL

Administrative Fiscal Legal

This disposition is based on 42 CFR 455.105 (1990), which specifies that these records be retatined for a minimum of five years.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. Psychiatric and psychological information