AGENCY: Department of Commerce. Division of Corporations and Commercial Code

SERIES: 6916
TITLE: Letters of resignation
DATES: 1979-1988.
ARRANGEMENT: Numerical by corporate identification number

DESCRIPTION: These are letters of resignation submitted to the division by the corporate officer or director as notification that his responsibilities have ended with said corporation. This notice relieves responsibility and liability for actions involving the corporation. These letters are filmed as they come into the division and are then filed in the Corporation File 7184.

This series includes the officer's name; position; and corporation of employment; date of the letter, and final date of resignation.

This record was not microfilmed after 1988.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 03/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Corporation File (7184).

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office for 50 years or until legal and adminsitrative value have been met and then destroy provided letters filed in Corporation File.

APPRAISAL

Administrative Fiscal Legal

The criminal responsibility of corporation officers is set forth in UCA 76-10-701 and the civil responsibility is in UCA 78-12-27. The retention is based on the latter citation for the statute of limitations only begins to run after the cause of action is discovered. Once the cause of action has been discovered, then there is a three year limitation. Six years allows for discovery.

PRIMARY DESIGNATION

Public

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