AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare
SERIES: 6927
TITLE: Agreement files
DATES: 1984-
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These are the files containing agreements and related files that do not fall into other record series. Included are agreements with contractors, grantees, and subrecipients for purchases and services or the exchange of funds. Agreement types include contracts, grants, seeded agreements, subrecipient agreements, memoranda of understanding, memoranda of agreement, data sharing agreements, revenue agreements, intradepartmental agreements, and business associate agreements. Information includes approval documentation, procurement or application documents maintained and owned by the Division of Integrated Healthcare, payment schedules, agreements, correspondence, monitoring documents and reports that do not contain personally identifiable information, and other related information.
Privacy Annotation: This record series does not include personally identifiable information.
"Final action" is defined as a) expiration of contractual agreement, b) all audits and investigations are completed, and c) federal regulation requirements have been met.
RETENTION
Retain for 7 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after final action and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
Computer data files: Retain in Office for 7 years after final action and then delete.
APPRAISAL
Administrative Legal
This retention is based on Utah Code 78B-2-309 (2019).
PRIMARY DESIGNATION
Public