AGENCY: Department of Human Services (Utah). Office of Recovery Services

SERIES: 6968
TITLE: Administrative order of satisfaction files
DATES: 1976-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: Legal documents filed with the court stating that an order for collection of support has been satisfied and payment has been made in full. These records are generated to collect child support, establish paternity, establish orders and enforce child support.

This series includes an Abstract of Award and Satisfaction, judgment docket number, civil case number, court docket date, the time period which the judgment covers, the amount owed the plaintiff, plaintiff's name, and the defendant's name.

RETENTION

Retain for 40 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: For records prior to and including 2001. Retain in Office for 2 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm duplicate: For records prior to and including 2001. Retain in Office for 25 years and then destroy provided no longer needed by agency.

Microfilm master: For records prior to and including 2001. Retain in State Records Center for 40 years and then destroy.

Paper: For records beginning in 2002 and continuing to the present. Retain in Office for 2 years after scanned and then transfer to State Records Center. Retain in State Records Center for 38 years and then destroy.

Computer data files: For records beginning in 2002 and continuing to the present. Retain in Office until administrative need ends and then delete.

APPRAISAL

Administrative Fiscal Legal

The Office of Recovery Services is required to maintain these records for a period of eight years. This is based on UC 78-12-22. The office may need to keep the records longer than that based on the age of the child and the period of collection. Microfilming is suggested for efficient retrieval and maintenance of records.¶The original copy of these records are kept on file with the courts, and copies should be requested from them. The agency is not responsible to supply copies to the public.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (2008).

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (2008).

Exempt. 45 CFR 303.21 (2008).


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