AGENCY: Division of Facilities Construction and Management. Executive Residence Commission

SERIES: 7078
TITLE: Executive residence meeting minutes
DATES: 1990-
ARRANGEMENT: Chronologically.

DESCRIPTION: The Executive Residence Commission was established to make recommendations to the State Building Board for the use, operation, maintenance, repair, rehabilitation, alteration, restoration, placement of art and monuments or adoptive use of the executive residence (Utah Code 67-1-8.1(2011)). Minutes provide a written record of meetings including the date, time, and location of the meetings; identify members present and not present; and present a summary of statements, discussions, motions, and the votes of individual members; and other administrative matters. Minutes are kept as required by the Open and Public Meetings Act, UCA 52-4-7 (1978).

RETENTION

Permanent. Retain for 3 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709

AUTHORIZED: 03/18/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These minutes provide a written record of meetings held by the Executive Residence Commission.

PRIMARY DESIGNATION

Public

---